Job Description

The Administrative Assistant role provides essential support to the Foundation Director by handling day-to-day operational tasks that keep programs and initiatives running smoothly. This position is responsible for accurate data entry and maintenance within the fundraising platform, preparing deposits and check requests, and managing spreadsheets that track ongoing projects. The role also supports meeting documentation, assists with online fundraising campaigns, and contributes to the organization’s social media presence. Strong attention to detail, consistent communication, and the ability to take direction are key, along with flexibility to provide additional administrative support as needed. The duties include the following:

• Accurately enter and maintain donation records to ensure timely and precise acknowledgment of gifts.
• Manage and update donor information within the fundraising platform (Blackbaud) to support engagement and reporting needs.
• Prepare and process deposits and check requests in accordance with organizational procedures.
• Develop, update, and monitor spreadsheets to track program activities and performance metrics.
• Transcribe meeting minutes; maintain board-related Excel documents for accuracy and accessibility.
• Contribute to online fundraising initiatives by providing administrative and logistical support.
• Update and monitor social media content to enhance community engagement and visibility.
• Maintain consistent communication with the Foundation Director, providing progress updates and responding to direction in a timely manner.
• Deliver additional administrative support to the Foundation Director as needed to advance the Foundation’s goals.
• Answers and routes phone calls; take messages and handles phone calls promptly and courteously.   
• Practices confidentiality with organization's information.
• All assignments in Relias and Power DMS are completed on time.

Education and Experience

• High school diploma or equivalent required. An associate degree is preferred
• Bookkeeping experience is strongly preferred.
• One (1) to three (3) years’ experience in field or related field is required.
• Must have strong computer skills, including the use of Microsoft Office and Windows.
• Experience using the Raisers Edge NXT by Blackbuad donor management system, is preferred.
• Strong written and verbal communication skills are required.
• Must be detail - oriented with effective planning and follow-up skills.
• Must be able to work independently, with strong follow-through and accountability.
• A valid driver's license is required.

Hours

10:00 am - 2:00 pm, Monday – Friday, Part-Time  20 -25 hours per week, but can allow for some flexibility.

Location

Hartsville, SC 

CareSouth Carolina is committed to providing equal employment opportunities to all individuals. We welcome and encourage applications from all qualified individuals, without regard to race, color, age, sex, pregnancy, gender identity or expression, sexual orientation, religion, creed, national origin, ancestry, marital status, citizenship, genetic information, disability, military or veteran status, or any other characteristic protected by law.